Privacy Policy for Pickleball Travelers Club Affiliates

Effective Date: July 4, 2025

At Pickleball Travelers Club (referred to as "we," "us," or "our"), we are committed to protecting the privacy of our affiliate program applicants and members ("you" or "affiliates"). This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you apply for or participate in our affiliate program, particularly in relation to promoting pickleball destinations purchased by pickleball players.

1. Information We Collect

When you apply for or participate in the Pickleball Travelers Club Affiliate Program, we may collect various types of information from you, including:

  • Contact & Identity Information: Your full name, email address, phone number, country of residence, state/province, city, and postal code.

  • Business & Promotional Information: Your company/business name (if applicable), website/blog URLs, primary social media channel URLs, details about your niche/industry (e.g., pickleball player, group organizer, instructor, business), your audience demographics, and how you plan to promote our products/services (pickleball destinations).

  • Financial & Payment Information: Your preferred payout method (e.g., PayPal email, bank account details, tax identification numbers like W-9 or W-8BEN forms) necessary for processing commissions and tax compliance.

  • Technical Data: Information automatically collected when you interact with our application form or website, such as your IP address, browser type, device information, and operating system.

  • Affiliate Performance Data: Data related to your performance as an affiliate, including clicks, conversions, sales data, and commissions earned.

2. How We Use Your Information

We use the information collected from you for the following purposes:

  • Program Management: To process your affiliate application, set up and manage your affiliate account, and provide you with affiliate resources and support.

  • Commission Payments: To calculate and process your earned commissions and ensure timely payouts.

  • Communication: To communicate with you regarding your application status, program updates, promotional opportunities, and other relevant information.

  • Performance Analysis: To monitor and analyze affiliate performance, optimize our program, and prevent fraudulent activity.

  • Legal & Regulatory Compliance: To comply with applicable laws, regulations, and tax requirements (e.g., IRS reporting for U.S. affiliates).

  • Program Improvement: To understand our affiliate base better and improve our affiliate program and services.

3. How We Share Your Information

We may share your information with third parties only in the following circumstances:

  • Service Providers: With third-party service providers who assist us in operating our affiliate program, such as payment processors (e.g., PayPal), affiliate tracking software (if used), and email communication platforms. These providers are obligated to protect your data.

  • Legal Compliance: When required by law, subpoena, or other legal process, or if we believe it's necessary to protect our rights, property, or safety, or the safety of others.

  • Business Transfers: In connection with a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred as part of that transaction.

  • With Your Consent: We may share your information for any other purpose with your explicit consent.

4. Data Security

We implement reasonable technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, and destruction. While we strive to protect your data, no method of transmission over the Internet or electronic storage is 100% secure.

5. Your Data Rights

Depending on your location and applicable privacy laws, you may have certain rights regarding your personal data, including the right to:

  • Access: Request a copy of the personal data we hold about you.

  • Correction/Rectification: Request that we correct any inaccurate or incomplete data.

  • Deletion/Erasure: Request that we delete your personal data under certain conditions.

  • Objection/Restriction: Object to or request the restriction of processing your personal data.

  • Data Portability: Request a copy of your data in a structured, commonly used, and machine-readable format.

  • Withdraw Consent: Where processing is based on your consent, you may withdraw that consent at any time.

To exercise any of these rights, please contact us using the details provided below.

6. Cookies and Tracking Technologies

Our website and affiliate tracking system may use cookies and similar tracking technologies to monitor affiliate performance, track clicks and conversions, and improve user experience. You can manage your cookie preferences through your browser settings.

7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top. We encourage you to review this Privacy Policy periodically.

8. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Pickleball Travelers Club Email: randallwood.pb@gmail.com Address: San Marcos, TX